DATA PROCESSING ADDENDUM
This Data Processing Addendum, including all schedules attached hereto, (the “DPA”) is incorporated into and forms a part of the Enterprise Subscription Agreement (“Agreement”) entered into by and between the customer identified below (“Customer”) and the supplier identified below (“Supplier”) (each a “Party”, together the “Parties”) and is entered into as of the date of last signature below (the “Effective Date”). All capitalized terms used, but not defined in this DPA shall have the meanings set forth in the Agreement. In the event of a conflict between the Agreement and the DPA, the terms of the DPA shall prevail.
The parties hereby agree that the terms and conditions set out below shall be added as an addendum to the Agreement. The following obligations shall only apply to the extent required by Data Protection Laws (as defined below) with regard to the relevant Customer Personal Data, if applicable.
- Definitions and interpretation
- Definitions: In this DPA, the following terms shall have the following meanings:
- “Applicable Data Protection Laws" shall mean all applicable international, national, federal, state, provincial, and local laws, rules, regulations, directives, and governmental data privacy and security laws and regulations currently in effect, or as they become effective, applicable to Panther’s processing of Personal Data, as necessary to provide the Services as further described in the Agreement, including, without limitation and to the extent applicable, European Data Protection Laws (as defined below) and the United States Data Protection Laws (as defined below).
- “Controller” means an entity that determines the purposes and means of Processing Personal Data.
- “Customer Personal Data” means Personal Data contained in Customer Data that is Processed by Supplier on behalf of Customer to perform the Services under the Agreement.
- “Data Subject” means the identified or identifiable natural person
- “European Data Protection laws” means, in each case to the extent applicable: (a) the EU General Data Protection Regulations 2016/679 (“GDPR”); (b) the GDPR as it forms part of the law of England and Wales, Scotland, and Northern Ireland by virtue of Section 3 of the European Union (Withdrawal) Act 2018 (“UK GDPR”) and the Data Protection Act of 2018, and all other laws relating to data protection, the processing of personal data, privacy, or electronic communications in force from time to time in the United Kingdom (collectively, the “UK Data Protection Laws”) (c) the Swiss Federal Act on Data Protection (“Swiss FADP”) and (d) any other applicable law, rule, or regulation related to the protection of Customer Personal Data in the European Economic Area, United Kingdom, or Switzerland, that is already in force or that will come into force during the term of this Addendum.
- “International Data Transfer” means any transfer of Customer’s Data from the EEA, Switzerland or the United Kingdom to an international organization or to a country outside of the EEA, Switzerland and the United Kingdom;
- “Personal Data” means information that constitutes “personal information”, “personal data”, “personally identifiable information” or similar terms under Applicable Data Protection Laws.
- “Process” means any operation or set of operations performed upon Personal Data, whether or not by automated means, such as collection, recording, organization, structuring, storage, adaption, alteration, retrieval, use, alignment, combination, restriction, erasure, destruction, or disclosure by transmission, dissemination, or otherwise making available.
- “Processor” means an entity that Processes Personal Data on behalf of the Controller.
- “Security Incident” means a breach of Supplier’s security that leads to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to the Customer Personal Data in Supplier’s possession, custody, or control. “Security Incident” does not include unsuccessful attempts or activities that do not compromise the security of Customer Personal Data, including unsuccessful log-in attempts, pings, port scans, denial of service attacks, or other network attacks on firewalls or networked systems.
- “Standard Contractual Clauses” means, as applicable, Module Two (Transfer controller to processor) or Module Three (Transfer processor to processor) of the Standard Contractual Clauses, as applicable, including the European Commission Implementing Decision (C(2021)3972 of 4 June 2021 on standard contractual clauses for the transfer of personal data to third countries pursuant to Regulation (EU) 2016/679 of the European Parliament and of the Council (the “EU SCCs”) and (2) where the UK GDPR applies, the applicable standard data protection clauses adopted pursuant to Article 46(2)(c) or (d) of the UK GDPR (the “UK SCCs”), as modified or supplemented by Appendix 2.
- “Supprocessor” means any Processor appointed by Supplier to Process Customer Personal Data on behalf of Customer under the Agreement.
- “Supervisory Authority” means an independent competent authority established or recognized under Applicable Data Protection laws.
- “United States Data Protection Laws” means, in each case to the extent applicable: (a) the California Consumer Privacy Act of 2018, as amended by the California Privacy Rights Act of 2020, when effective, and it’s implementing regulations (collectively, the “CCPA”); (b) the Virginia Consumer Data Protection Act (the “VCPDA”), when effective; (c) the Colorado Privacy Act and its impelementing regulations (“CPA”), when effective; (d) the Utah Consumer Privacy Act (the “UCPA”)
- Definitions: In this DPA, the following terms shall have the following meanings:
- Data Protection
- Relationship of the parties: The parties acknowledge and agree that with regard to the Processing of Customer Personal Data, Customer may either act as a Controller or Processor (to a third party Controller in respect to some of the Customer Personal Data) of Data, and Supplier is the Processor acting on behalf of Customer. Customer shall remain a Processor with respect to its customers and Customer (the Controller) appoints Supplier as a Processor to process the Customer Personal Data described in Appendix 1 that is the subject of the Agreement. Each Party shall comply with the obligations that apply to it under Applicable Data Protection Laws.
- Customer Instructions: Supplier will Process Customer Personal Data in accordance with Customer’s documented instructions unless otherwise required by Applicable Data Protection Laws, in which case, Supplier will inform Customer of such Processing unless notification is prohibited by applicable law. Customer hereby instructs Supplier to Process Customer Personal Data: (a) to provide the Services to Customer; (b) to perform its obligations and exercise its rights under the Agreement and this Addendum; and (c) as necessary to prevent or address technical problems with the Services. Supplier will notify Customer if, in its opinion, an instruction of Customer breaches data protection laws. Customer’s instructions for the Processing of Customer Personal Data shall comply with all data protection laws.
- Purpose limitation: Customer shall have sole responsibility for the accuracy, quality, and legality of Customer Personal Data and the means by which Customer acquired such Customer Personal Data. Customer shall be responsible for: (i) giving adequate notice and making all appropriate disclosures to Data Subjects regarding Customer’s use and disclosure of Supplier’s Processing of Customer Personal Data; and (ii) obtaining all necessary rights, and wherea applicable, all appropriate and valid consents to disclose such Customer Personal Data to Supplier to permit the Processing of such Customer Personal Data by Supplier for the purpose of performing Supplier’s obligations under the Agreement or as may br required by Applicable Data Protection Laws. Customer shall notify Supplier of any changes in, or revoacation of, the permission to use, disclose, or otherwise Process Customer Personal data that would impact Supplier’s ability to comply with the Agreement, this Addendum, or Applicable Data Protection Laws.
Supplier shall process the Customer Personal Data as a Processor only for the purposes described in Appendix 1 as necessary to perform its obligations under the Agreement and strictly in accordance with the documented instructions of Customer (the "Permitted Purpose"), except where otherwise required by any EU (or any EU Member State) law applicable to Supplier, in which case, Supplier will inform Customer of such Processing unless notification is prohibited by applicable law. In no event shall Supplier process the Customer Personal Data for its own purposes or those of any third party.
- Confidentiality of processing: Supplier shall ensure that any person that it authorises to process the Data (including Supplier's staff, agents and subcontractors) (an "Authorised Person") shall be subject to a strict duty of confidentiality (whether a contractual duty or a statutory duty), and shall not permit any person to process the Data who is not under such a duty of confidentiality. Supplier shall ensure that all Authorised Persons process the Data only as necessary for the Permitted Purpose.
- Details of Processing: The parties acknowledge and agree that the nature and purpose of the Processing of Customer Personal Data, the types of Customer Personal Data Processed, the categories of Data Subjects, and other details regarding the Processing of Customer Personal data are set forth in Appendix I.
- Security: Supplier shall implement appropriate technical and organisational measures designed to protect the Data (i) from accidental or unlawful destruction, and (ii) loss, alteration, unauthorised disclosure of, or access to the Data (a "Security Incident"). Such measures shall have regard to the state of the art, the costs of implementation and the nature, scope, context and purposes of processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons.
At a minimum, such security measures shall include the measures identified in Appendix 2. Customer is responsible for reviewing the data security information in this Section 2.6 (the "Security Controls”) and making an independent determination as to whether these Security Controls meet Customer’s requirements. The Security Controls are subject to technical progress and further development and Supplier is permitted to implement alternative, adequate measures in the future provided that they do not diminish the security level of the specified measure.
- Subprocessing: Subject to the requirements of this Section 2.7, Customer generally authorizes Supplier to engage Subprocessors as Supplier considers reasonably appropriate for the Processing of Customer Personal Data. A list of approved subprocessors as of the Effective Date is attached at Exhibit A. Supplier is permitted to disclose Data to each approved Subprocessor pursuant to a written agreement that contains terms no less restrictive than those in this DPA and Applicable Data Protection Law. Supplier shall notify Customer of any addition or replacement of any Subprocessor at least 10 days prior to such engagement. Customer may object to such changes on reasonable data protection grounds by providing Supplier with written notice of such objection within ten (10) days. Upon receiving such an objection, where practicable and at Supplier’s sole discretion Supplier will use commercially reasonable efforts to: (a) work with Customer in good faith to make available a commercially reasonable change in the provision of the Services which avoids the use of that proposed Subprocessor; or (b) take corrective steps requested by Customer in its objection and proceed to use the new Subprocessor. If Supplier informs Customer that such change or corrective steps cannot be made, Customer may, as its sole and exclusive remedy available under this Section 2.7, terminate the relevant portion of the Agreement involving the Services which require the use of the proposed Subprocessor by providing written notice to Supplier. Supplier shall be liable for the acts and omissions of the Subprocessor to the extent Supplier would be liable under the Agreement and this Addendum.
- Cooperation and data subjects' rights: Supplier shall, taking into account the nature of the Processing of Customer Personal Data and the functionality of the Services, provide reasonable assistance (including by appropriate technical and organizational measures insofar as they are possible) to Customer (at its own expense) necessary to enable Customer to fulfill its obligations under Applicable Data Protection Laws to respond to requests from a Data Subjects to exercise their rights under Applicable Data Protection Laws. In the event that any such request, correspondence, enquiry or complaint is made directly to Supplier, Supplier shall promptly inform Customer providing full details of the same. Supplier reserves the right to charge Customer on a time and materials basis in the event that Supplier believes that such assistance is onerous, complex, frequent, or time consuming. Supplier will advise the Data Subject to submit the request to Customer and Customer will be responsible for responding to any such request.
- Data Protection Impact Assessment: In the event that Data Protection Laws require Customer to conduct a data protection impact assessment, transfer impact assessment, or prior consultation with a Supervisory Authority in connection with Supplier’s Processing of Customer Personal Data, following written request from Customer, Supplier shall use reasonable commercial efforts to provide relevant information and assistance to Customer to fulfill such request, taking into account the nature of Supplier’s Processing of Customer Personal Data and the information available to Supplier. Supplier reserves the right to charge Customer on a time and materials basis in the event that Supplier considers that such assistance is onerous, complex, frequent, or time-consuming.
- Security Incidents: Upon becoming aware of a Security Incident, Supplier shall notify Customer without undue delay and otherwise respond as described in Section 2.12 below. In addition, Supplier shall take reasonable steps to identify the cause of the Security Incident, minimize harm, and prevent a recurrence. Supplier shall, taking into account the nature of the Processing and the information available to Supplier, take reasonable steps to provide Customer with information available to Supplier in order to assist Customer in ensuring compliance with its obligations under Applicable Data Protection Law to conduct a data protection impact assessment and, with prior notice, to assist with consultations with the competent supervisory authority, where required.
- Practices. Supplier does and will: (a) maintain and follow a documented incident response plan and associated procedures consistent with industry standards for Security Incident handling; (b) investigate a Security Incident of which Supplier becomes aware, within the scope of the services described in the Agreement, and take such steps as Supplier in its sole discretion deems necessary and reasonable to remediate such Security Incident; and (c) notify Customer without undue delay upon confirmation of a Security Incident that is known or reasonably suspected by Supplier to affect Customer Data, and provide Customer with reasonably requested information about such Security Incident and the status of the remediation and restoration activities. The obligations herein shall not apply to a Security Incident caused by Customer, Customer’s authorized users or misuse of Customer’s access credentials.
- Supplier’s obligation to report or respond to a Security Incident under this Section 2.12 is not and will not be construed as an acknowledgement by Supplier of any fault or liability of Supplier with respect to the Security Incident.
- Customer Responsibilities. Customer agrees that, without limitation of Supplier’s obligations under this Section 2, Customer is solely responsible for its use of the Services, including: (a) making appropriate use of the Services to ensure a level of security appropriate to the risk in respect of the Customer Personal Data; and (b) securing any account authentication credentials, systems, and devices Customer uses to access or connect to the Services, where applicable. Without limiting Supplier’s obligations hereunder, Customer is responsible for reviewing the information made available by Supplier relating to data security and making an independent determination as to whether the Services meet Customer’s requirements and legal obligations under Applicable Data Protection Laws.
- Deletion or return of Data: Upon termination or expiry of this DPA, Supplier shall (at Customer's election) destroy or return to Customer all Data (including all copies of the Data) in its possession or control (including any Data subcontracted to a third party for processing). This requirement shall not apply to the extent that Supplier is required by any Applicable Data Protection Law to retain some or all of the Data, in which event Supplier shall isolate and protect the Data from any further processing except to the extent required by such law.
- Audits of Security Controls: Supplier has and will maintain auditing procedures to audit its Security Controls, including maintaining compliance with SSAE 18 (SOC 1 or 2) or appropriate and comparable equivalents of these audit standards for the duration of processing of Customer Data. On reasonable written request from Customer, Supplier will provide a summary copy of an audit report or reports (“Report”) that reflects such compliance. Customer acknowledges and agrees that such Reports are Supplier’s Confidential Information. Supplier shall also provide a requesting Customer with a Report and/or confirmation of Supplier's own audits and/or a report of third party auditors' audits of its Subprocessors that have been provided by those Subprocessors to Supplier, to the extent such reports or evidence may be shared with Customer (“Third-party Subprocessor Audit Reports”). Customer acknowledges that (a) Reports and Third-party Subprocessor Audit Reports shall be considered Confidential Information as well as confidential information of the third-party Subprocessor and (b) certain third-party Subprocessors to Supplier may require Customer to execute a non-disclosure agreement with them in order to view a Third-party Subprocessor Audit Report.
- CCPA. The terms “Business Purpose”, “Sell”, “Share”, “Sale”, “Commercial Purpose”, and “Service Provider” shall have the same meaning as in the CCPA and “Personal Information” shall mean any personal information (as defined in the CCPA) contained in Customer Personal Data. Supplier will not: (a) Sell or Share any Personal Information; (b) retain, use, or disclose any Personal Information (i) for any purpose other than for the Business Purposes specified in the Agreement, including for any Commercial Purpose other than the Business Purposes specified in the Agreement, or as otherwise permitted by the CCPA, or (ii) outside of the direct business relationship between Customer and Supplier; or (c) combine Personal Information received from, or on behalf of, Customer with Personal Data received from or on behalf of any third party, or collected from Supplier’s own interaction with Data Subjects, except to perform any Business Purpose permitted by the CCPA. Supplier understands the foregoing restrictions under this Section and will comply with them. The parties acknowledge that the Personal Information disclosed by Customer to Supplier is provided only for the limited and specified purposes set forth in the Agreement and this Addendum. Supplier will comply with applicable obligations under the CCPA and provide the same level of privacy protection to Personal Information as is required by the CCPA. Supplier will notify Customer if it makes a determination that it can no longer meet its obligations under the CCPA. If Supplier notifies Customer of unauthorized use of Personal Information, including under the foregoing sentence, Customer will have the right to take reasonable and appropriate steps to stop and remediate such unauthorized use by limiting the Personal Information shared with Supplier, terminating the portion of the Agreement relevant to such unauthorized use, or such other steps mutually agreed between the parties in writing. Each Party is responsible for fulfilling its respective obligations set out in the CCPA.
- International Transfers
- Supplier may, subject to the remaining terms of this Section 3, Process Customer Personal Data in the United States or anywhere Supplier or its Subprocessors maintain facilities. Customer is responsible to ensure that its use of the Services complies with any cross-border data transfer restrictions of Applicable Data Protection Laws.
- Customer hereby authorizes Supplier to perform International Data Transfers from an EU Member State or Switzerland to any country deemed adequate by the EU Commission; on the basis of appropriate safeguards in accordance with Data Protection Law; or pursuant to the EU SCCs referred to in Section 3.3.
- By signing this DPA, Supplier and Customer conclude the EU SCCs, which are attached as Schedule 1 and hereby incorporated into this DPA and completed as follows: the “data exporter” is Customer; the “data importer” is Supplier; the governing law in Clause 17 of the EU SCCs is the law of Ireland; the choice of forum and jurisdiction in Clause 18 is Ireland; Annex 1 and 2 and 3 to the EU SCCs, are Appendix 1 and 2 and 3 to this DPA respectively. When Customer is acting as a Controller and Supplier is acting as a Processor, Module Two of the EU SCCs will apply to the Data transferred by Customer. When Customer is acting as a Processor and Supplier is acting as a Processor, Module Three of the EU SCCs will apply to the Data transferred by Customer.
- If the Processing of Data by Supplier involves an International Data Transfer from the United Kingdom to Supplier or its Subprocessors located outside the United Kingdom then Customer authorizes such transfer in accordance with the UK SCCs which are incorporated into this DPA by reference and (a) Appendix 1 and 2 to the UK SCCs are Appendix 1 and 2 to this DPA and (b) the optional illustrative indemnification clause shall not apply.
- If Supplier’s compliance with Data Protection Law applicable to International Data Transfers is affected by circumstances outside of Supplier’s control, including if a legal instrument for International Data Transfers is invalidated, amended, or replaced, then Supplier and Customer will work together in good faith to reasonably resolve such non-compliance.
- Limitation of Liability
Each Party’s liability arising out of or related to this Agreement, whether in contract, tort or under any other theory of liability, is subject to the “Limitations of Liability” section of the Agreement. To the extent required by applicable law, this Section 4 is not intended to modify or limit the Parties’ liability for: (a) Data Subject claims made against a Party where there is joint and several liability under Applicable Data Protection Law or (b) limit either Party’s responsibility to pay penalties imposed on that Party by a regulatory authority.
This DPA shall be governed by, and construed in accordance with, the law of the State of California, USA and the courts located in San Francisco County, California shall have exclusive jurisdiction to hear any dispute or other issue arising out of, or in connection with, this DPA, except where otherwise required by Applicable Data Protection Law.
STANDARD CONTRACTUAL CLAUSES
Purpose and scope
- The purpose of these standard contractual clauses is to ensure compliance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation)1 for the transfer of personal data to a third country.
- The Parties:
- the natural or legal person(s), public authority/ies, agency/ies or other body/ies (hereinafter “entity/ies”) transferring the personal data, as listed in Annex I.A. (hereinafter each “data exporter”), and
- the entity/ies in a third country receiving the personal data from the data exporter, directly or indirectly via another entity also Party to these Clauses, as listed in Annex I.A. (hereinafter each “data importer”)
- These Clauses apply with respect to the transfer of personal data as specified in Annex I.B.
- The Appendix to these Clauses containing the Annexes referred to therein forms an integral part of these Clauses.
Effect and invariability of the Clauses
- These Clauses set out appropriate safeguards, including enforceable data subject rights and effective legal remedies, pursuant to Article 46(1) and Article 46 (2)(c) of Regulation (EU) 2016/679 and, with respect to data transfers from controllers to processors and/or processors to processors, standard contractual clauses pursuant to Article 28(7) of Regulation (EU) 2016/679, provided they are not modified, except to select the appropriate Module(s) or to add or update information in the Appendix. This does not prevent the Parties from including the standard contractual clauses laid down in these Clauses in a wider contract and/or to add other clauses or additional safeguards, provided that they do not contradict, directly or indirectly, these Clauses or prejudice the fundamental rights or freedoms of data subjects.
- These Clauses are without prejudice to obligations to which the data exporter is subject by virtue of Regulation (EU) 2016/679.
- Data subjects may invoke and enforce these Clauses, as third-party beneficiaries, against the data exporter and/or data importer, with the following exceptions:
- Clause 1, Clause 2, Clause 3, Clause 6, Clause 7;
- Clause 8.1(b), 8.9(a), (c), (d) and (e);
- Clause 9(a), (c), (d) and (e);
- Clause 12(a), (d) and (f);
- Clause 13;
- Clause 15.1(c), (d) and (e);
- Clause 16(e);
- Clause 18(a) and (b).
Paragraph (a) is without prejudice to rights of data subjects under Regulation (EU) 2016/679.
Where these Clauses use terms that are defined in Regulation (EU) 2016/679, those terms shall have the same meaning as in that Regulation.
These Clauses shall be read and interpreted in the light of the provisions of Regulation (EU) 2016/679.
These Clauses shall not be interpreted in a way that conflicts with rights and obligations provided for in Regulation (EU) 2016/679.
In the event of a contradiction between these Clauses and the provisions of related agreements between the Parties, existing at the time these Clauses are agreed or entered into thereafter, these Clauses shall prevail.
Description of the transfer(s)
The details of the transfer(s), and in particular the categories of personal data that are transferred and the purpose(s) for which they are transferred, are specified in Annex I.B.
An entity that is not a Party to these Clauses may, with the agreement of the Parties, accede to these Clauses at any time, either as a data exporter or as a data importer, by completing the Appendix and signing Annex I.A.
Once it has completed the Appendix and signed Annex I.A, the acceding entity shall become a Party to these Clauses and have the rights and obligations of a data exporter or data importer in accordance with its designation in Annex I.A.
The acceding entity shall have no rights or obligations arising under these Clauses from the period prior to becoming a Party.
SECTION II – OBLIGATIONS OF THE PARTIES
Data protection safeguards
The data exporter warrants that it has used reasonable efforts to determine that the data importer is able, through the implementation of appropriate technical and organisational measures, to satisfy its obligations under these Clauses.
- The data importer shall process the personal data only on documented instructions from the data exporter. The data exporter may give such instructions throughout the duration of the contract.
- The data importer shall immediately inform the data exporter if it is unable to follow those instructions.
8.2 Purpose limitation
The data importer shall process the personal data only for the specific purpose(s) of the transfer, as set out in Annex I.B, unless on further instructions from the data exporter.
On request, the data exporter shall make a copy of these Clauses, including the Appendix as completed by the Parties, available to the data subject free of charge. To the extent necessary to protect business secrets or other confidential information, including the measures described in Annex II and personal data, the data exporter may redact part of the text of the Appendix to these Clauses prior to sharing a copy, but shall provide a meaningful summary where the data subject would otherwise not be able to understand the its content or exercise his/her rights. On request, the Parties shall provide the data subject with the reasons for the redactions, to the extent possible without revealing the redacted information. This Clause is without prejudice to the obligations of the data exporter under Articles 13 and 14 of Regulation (EU) 2016/679.
If the data importer becomes aware that the personal data it has received is inaccurate, or has become outdated, it shall inform the data exporter without undue delay. In this case, the data importer shall cooperate with the data exporter to erase or rectify the data.
8.5 Duration of processing and erasure or return of data
Processing by the data importer shall only take place for the duration specified in Annex I.B. After the end of the provision of the processing services, the data importer shall, at the choice of the data exporter, delete all personal data processed on behalf of the data exporter and certify to the data exporter that it has done so, or return to the data exporter all personal data processed on its behalf and delete existing copies. Until the data is deleted or returned, the data importer shall continue to ensure compliance with these Clauses. In case of local laws applicable to the data importer that prohibit return or deletion of the personal data, the data importer warrants that it will continue to ensure compliance with these Clauses and will only process it to the extent and for as long as required under that local law. This is without prejudice to Clause 14, in particular the requirement for the data importer under Clause 14(e) to notify the data exporter throughout the duration of the contract if it has reason to believe that it is or has become subject to laws or practices not in line with the requirements under Clause 14(a).
8.6 Security of processing
- The data importer and, during transmission, also the data exporter shall implement appropriate technical and organisational measures to ensure the security of the data, including protection against a breach of security leading to accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access to that data (hereinafter “personal data breach”). In assessing the appropriate level of security, the Parties shall take due account of the state of the art, the costs of implementation, the nature, scope, context and purpose(s) of processing and the risks involved in the processing for the data subjects. The Parties shall in particular consider having recourse to encryption or pseudonymisation, including during transmission, where the purpose of processing can be fulfilled in that manner. In case of pseudonymisation, the additional information for attributing the personal data to a specific data subject shall, where possible, remain under the exclusive control of the data exporter. In complying with its obligations under this paragraph, the data importer shall at least implement the technical and organisational measures specified in Annex II. The data importer shall carry out regular checks to ensure that these measures continue to provide an appropriate level of security.
- The data importer shall grant access to the personal data to members of its personnel only to the extent strictly necessary for the implementation, management and monitoring of the contract. It shall ensure that persons authorised to process the personal data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.
- In the event of a personal data breach concerning personal data processed by the data importer under these Clauses, the data importer shall take appropriate measures to address the breach, including measures to mitigate its adverse effects. The data importer shall also notify the data exporter without undue delay after having become aware of the breach. Such notification shall contain the details of a contact point where more information can be obtained, a description of the nature of the breach (including, where possible, categories and approximate number of data subjects and personal data records concerned), its likely consequences and the measures taken or proposed to address the breach including, where appropriate, measures to mitigate its possible adverse effects. Where, and in so far as, it is not possible to provide all information at the same time, the initial notification shall contain the information then available and further information shall, as it becomes available, subsequently be provided without undue delay.
- The data importer shall cooperate with and assist the data exporter to enable the data exporter to comply with its obligations under Regulation (EU) 2016/679, in particular to notify the competent supervisory authority and the affected data subjects, taking into account the nature of processing and the information available to the data importer.
8.7 Sensitive data
Where the transfer involves personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, or biometric data for the purpose of uniquely identifying a natural person, data concerning health or a person’s sex life or sexual orientation, or data relating to criminal convictions and offences (hereinafter “sensitive data”), the data importer shall apply the specific restrictions and/or additional safeguards described in Annex I.B.
8.8 Onward transfers
The data importer shall only disclose the personal data to a third party on documented instructions from the data exporter. In addition, the data may only be disclosed to a third party located outside the European Union2 (in the same country as the data importer or in another third country, hereinafter “onward transfer”) if the third party is or agrees to be bound by these Clauses, under the appropriate Module, or if:
- the onward transfer is to a country benefitting from an adequacy decision pursuant to Article 45 of Regulation (EU) 2016/679 that covers the onward transfer;
- the third party otherwise ensures appropriate safeguards pursuant to Articles 46 or 47 Regulation of (EU) 2016/679 with respect to the processing in question;
- the onward transfer is necessary for the establishment, exercise or defence of legal claims in the context of specific administrative, regulatory or judicial proceedings; or
- the onward transfer is necessary in order to protect the vital interests of the data subject or of another natural person.
Any onward transfer is subject to compliance by the data importer with all the other safeguards under these Clauses, in particular purpose limitation.
8.9 Documentation and compliance
- The data importer shall promptly and adequately deal with enquiries from the data exporter that relate to the processing under these Clauses.
- The Parties shall be able to demonstrate compliance with these Clauses. In particular, the data importer shall keep appropriate documentation on the processing activities carried out on behalf of the data exporter.
- The data importer shall make available to the data exporter all information necessary to demonstrate compliance with the obligations set out in these Clauses and at the data exporter’s request, allow for and contribute to audits of the processing activities covered by these Clauses, at reasonable intervals or if there are indications of non-compliance. In deciding on a review or audit, the data exporter may take into account relevant certifications held by the data importer.
- The data exporter may choose to conduct the audit by itself or mandate an independent auditor. Audits may include inspections at the premises or physical facilities of the data importer and shall, where appropriate, be carried out with reasonable notice.
- The Parties shall make the information referred to in paragraphs (b) and (c), including the results of any audits, available to the competent supervisory authority on request.
Use of sub-processors
- The data importer has the data exporter’s general authorisation for the engagement of sub-processor(s) from an agreed list. The data importer shall specifically inform the data exporter in writing of any intended changes to that list through the addition or replacement of sub-processors at least one month in advance, thereby giving the data exporter sufficient time to be able to object to such changes prior to the engagement of the sub-processor(s). The data importer shall provide the data exporter with the information necessary to enable the data exporter to exercise its right to object.
- Where the data importer engages a sub-processor to carry out specific processing activities (on behalf of the data exporter), it shall do so by way of a written contract that provides for, in substance, the same data protection obligations as those binding the data importer under these Clauses, including in terms of third-party beneficiary rights for data subjects.3 The Parties agree that, by complying with this Clause, the data importer fulfils its obligations under Clause 8.8. The data importer shall ensure that the sub-processor complies with the obligations to which the data importer is subject pursuant to these Clauses.
- The data importer shall provide, at the data exporter’s request, a copy of such a sub-processor agreement and any subsequent amendments to the data exporter. To the extent necessary to protect business secrets or other confidential information, including personal data, the data importer may redact the text of the agreement prior to sharing a copy.
- The data importer shall remain fully responsible to the data exporter for the performance of the sub-processor’s obligations under its contract with the data importer. The data importer shall notify the data exporter of any failure by the sub-processor to fulfil its obligations under that contract.
- The data importer shall agree a third-party beneficiary clause with the sub-processor whereby - in the event the data importer has factually disappeared, ceased to exist in law or has become insolvent - the data exporter shall have the right to terminate the sub-processor contract and to instruct the sub-processor to erase or return the personal data.
Data subject rights
- The data importer shall promptly notify the data exporter of any request it has received from a data subject. It shall not respond to that request itself unless it has been authorised to do so by the data exporter.
- The data importer shall assist the data exporter in fulfilling its obligations to respond to data subjects’ requests for the exercise of their rights under Regulation (EU) 2016/679. In this regard, the Parties shall set out in Annex II the appropriate technical and organisational measures, taking into account the nature of the processing, by which the assistance shall be provided, as well as the scope and the extent of the assistance required.
- In fulfilling its obligations under paragraphs (a) and (b), the data importer shall comply with the instructions from the data exporter.
- The data importer shall inform data subjects in a transparent and easily accessible format, through individual notice or on its website, of a contact point authorised to handle complaints. It shall deal promptly with any complaints it receives from a data subject.
- In case of a dispute between a data subject and one of the Parties as regards compliance with these Clauses, that Party shall use its best efforts to resolve the issue amicably in a timely fashion. The Parties shall keep each other informed about such disputes and, where appropriate, cooperate in resolving them.
- Where the data subject invokes a third-party beneficiary right pursuant to Clause 3, the data importer shall accept the decision of the data subject to:
- lodge a complaint with the supervisory authority in the Member State of his/her habitual residence or place of work, or the competent supervisory authority pursuant to Clause 13;
- refer the dispute to the competent courts within the meaning of Clause 18.
- The Parties accept that the data subject may be represented by a not-for-profit body, organisation or association under the conditions set out in Article 80(1) of Regulation (EU) 2016/679.
- The data importer shall abide by a decision that is binding under the applicable EU or Member State law.
- The data importer agrees that the choice made by the data subject will not prejudice his/her substantive and procedural rights to seek remedies in accordance with applicable laws.
- Each Party shall be liable to the other Party/ies for any damages it causes the other Party/ies by any breach of these Clauses.
- The data importer shall be liable to the data subject, and the data subject shall be entitled to receive compensation, for any material or non-material damages the data importer or its sub-processor causes the data subject by breaching the third-party beneficiary rights under these Clauses.
- Notwithstanding paragraph (b), the data exporter shall be liable to the data subject, and the data subject shall be entitled to receive compensation, for any material or non-material damages the data exporter or the data importer (or its sub-processor) causes the data subject by breaching the third-party beneficiary rights under these Clauses. This is without prejudice to the liability of the data exporter and, where the data exporter is a processor acting on behalf of a controller, to the liability of the controller under Regulation (EU) 2016/679 or Regulation (EU) 2018/1725, as applicable.
- The Parties agree that if the data exporter is held liable under paragraph (c) for damages caused by the data importer (or its sub-processor), it shall be entitled to claim back from the data importer that part of the compensation corresponding to the data importer’s responsibility for the damage.
- Where more than one Party is responsible for any damage caused to the data subject as a result of a breach of these Clauses, all responsible Parties shall be jointly and severally liable and the data subject is entitled to bring an action in court against any of these Parties.
- The Parties agree that if one Party is held liable under paragraph (e), it shall be entitled to claim back from the other Party/ies that part of the compensation corresponding to its / their responsibility for the damage.
- The data importer may not invoke the conduct of a sub-processor to avoid its own liability.
- The supervisory authority of one of the Member States in which the data subjects whose personal data is transferred under these Clauses in relation to the offering of goods or services to them, or whose behaviour is monitored, are located, as indicated in Annex I.C, shall act as competent supervisory authority.
- The data importer agrees to submit itself to the jurisdiction of and cooperate with the competent supervisory authority in any procedures aimed at ensuring compliance with these Clauses. In particular, the data importer agrees to respond to enquiries, submit to audits and comply with the measures adopted by the supervisory authority, including remedial and compensatory measures. It shall provide the supervisory authority with written confirmation that the necessary actions have been taken.
SECTION III – LOCAL LAWS AND OBLIGATIONS IN CASE OF ACCESS BY PUBLIC AUTHORITIES
Local laws and practices affecting compliance with the Clauses
- The Parties warrant that they have no reason to believe that the laws and practices in the third country of destination applicable to the processing of the personal data by the data importer, including any requirements to disclose personal data or measures authorising access by public authorities, prevent the data importer from fulfilling its obligations under these Clauses. This is based on the understanding that laws and practices that respect the essence of the fundamental rights and freedoms and do not exceed what is necessary and proportionate in a democratic society to safeguard one of the objectives listed in Article 23(1) of Regulation (EU) 2016/679, are not in contradiction with these Clauses.
- The Parties declare that in providing the warranty in paragraph (a), they have taken due account in particular of the following elements:
- the specific circumstances of the transfer, including the length of the processing chain, the number of actors involved and the transmission channels used; intended onward transfers; the type of recipient; the purpose of processing; the categories and format of the transferred personal data; the economic sector in which the transfer occurs; the storage location of the data transferred;
- the laws and practices of the third country of destination– including those requiring the disclosure of data to public authorities or authorising access by such authorities – relevant in light of the specific circumstances of the transfer, and the applicable limitations and safeguards4;
- any relevant contractual, technical or organisational safeguards put in place to supplement the safeguards under these Clauses, including measures applied during transmission and to the processing of the personal data in the country of destination.
- The data importer warrants that, in carrying out the assessment under paragraph (b), it has made its best efforts to provide the data exporter with relevant information and agrees that it will continue to cooperate with the data exporter in ensuring compliance with these Clauses.
- The Parties agree to document the assessment under paragraph (b) and make it available to the competent supervisory authority on request.
- The data importer agrees to notify the data exporter promptly if, after having agreed to these Clauses and for the duration of the contract, it has reason to believe that it is or has become subject to laws or practices not in line with the requirements under paragraph (a), including following a change in the laws of the third country or a measure (such as a disclosure request) indicating an application of such laws in practice that is not in line with the requirements in paragraph (a).
- Following a notification pursuant to paragraph (e), or if the data exporter otherwise has reason to believe that the data importer can no longer fulfil its obligations under these Clauses, the data exporter shall promptly identify appropriate measures (e.g. technical or organisational measures to ensure security and confidentiality) to be adopted by the data exporter and/or data importer to address the situation. The data exporter shall suspend the data transfer if it considers that no appropriate safeguards for such transfer can be ensured, or if instructed by the competent supervisory authority to do so. In this case, the data exporter shall be entitled to terminate the contract, insofar as it concerns the processing of personal data under these Clauses. If the contract involves more than two Parties, the data exporter may exercise this right to termination only with respect to the relevant Party, unless the Parties have agreed otherwise. Where the contract is terminated pursuant to this Clause, Clause 16(d) and (e) shall apply.
Obligations of the data importer in case of access by public authorities
- The data importer agrees to notify the data exporter and, where possible, the data subject promptly (if necessary with the help of the data exporter) if it:
- receives a legally binding request from a public authority, including judicial authorities, under the laws of the country of destination for the disclosure of personal data transferred pursuant to these Clauses; such notification shall include information about the personal data requested, the requesting authority, the legal basis for the request and the response provided; or
- becomes aware of any direct access by public authorities to personal data transferred pursuant to these Clauses in accordance with the laws of the country of destination; such notification shall include all information available to the importer.
- If the data importer is prohibited from notifying the data exporter and/or the data subject under the laws of the country of destination, the data importer agrees to use its best efforts to obtain a waiver of the prohibition, with a view to communicating as much information as possible, as soon as possible. The data importer agrees to document its best efforts in order to be able to demonstrate them on request of the data exporter.
- Where permissible under the laws of the country of destination, the data importer agrees to provide the data exporter, at regular intervals for the duration of the contract, with as much relevant information as possible on the requests received (in particular, number of requests, type of data requested, requesting authority/ies, whether requests have been challenged and the outcome of such challenges, etc.).
- The data importer agrees to preserve the information pursuant to paragraphs (a) to (c) for the duration of the contract and make it available to the competent supervisory authority on request.
- Paragraphs (a) to (c) are without prejudice to the obligation of the data importer pursuant to Clause 14(e) and Clause 16 to inform the data exporter promptly where it is unable to comply with these Clauses.
15.2 Review of legality and data minimisation
- The data importer agrees to review the legality of the request for disclosure, in particular whether it remains within the powers granted to the requesting public authority, and to challenge the request if, after careful assessment, it concludes that there are reasonable grounds to consider that the request is unlawful under the laws of the country of destination, applicable obligations under international law and principles of international comity. The data importer shall, under the same conditions, pursue possibilities of appeal. When challenging a request, the data importer shall seek interim measures with a view to suspending the effects of the request until the competent judicial authority has decided on its merits. It shall not disclose the personal data requested until required to do so under the applicable procedural rules. These requirements are without prejudice to the obligations of the data importer under Clause 14(e).
- The data importer agrees to document its legal assessment and any challenge to the request for disclosure and, to the extent permissible under the laws of the country of destination, make the documentation available to the data exporter. It shall also make it available to the competent supervisory authority on request.
- The data importer agrees to provide the minimum amount of information permissible when responding to a request for disclosure, based on a reasonable interpretation of the request.
SECTION IV – FINAL PROVISIONS
Non-compliance with the Clauses and termination
- The data importer shall promptly inform the data exporter if it is unable to comply with these Clauses, for whatever reason.
- In the event that the data importer is in breach of these Clauses or unable to comply with these Clauses, the data exporter shall suspend the transfer of personal data to the data importer until compliance is again ensured or the contract is terminated. This is without prejudice to Clause 14(f).
- The data exporter shall be entitled to terminate the contract, insofar as it concerns the processing of personal data under these Clauses, where:
- the data exporter has suspended the transfer of personal data to the data importer pursuant to paragraph (b) and compliance with these Clauses is not restored within a reasonable time and in any event within one month of suspension;
- the data importer is in substantial or persistent breach of these Clauses; or
- the data importer fails to comply with a binding decision of a competent court or supervisory authority regarding its obligations under these Clauses.
In these cases, it shall inform the competent supervisory authority of such non-compliance. Where the contract involves more than two Parties, the data exporter may exercise this right to termination only with respect to the relevant Party, unless the Parties have agreed otherwise.
- Personal data that has been transferred prior to the termination of the contract pursuant to paragraph (c) shall at the choice of the data exporter immediately be returned to the data exporter or deleted in its entirety. The same shall apply to any copies of the data. The data importer shall certify the deletion of the data to the data exporter. Until the data is deleted or returned, the data importer shall continue to ensure compliance with these Clauses. In case of local laws applicable to the data importer that prohibit the return or deletion of the transferred personal data, the data importer warrants that it will continue to ensure compliance with these Clauses and will only process the data to the extent and for as long as required under that local law.
- Either Party may revoke its agreement to be bound by these Clauses where (i) the European Commission adopts a decision pursuant to Article 45(3) of Regulation (EU) 2016/679 that covers the transfer of personal data to which these Clauses apply; or (ii) Regulation (EU) 2016/679 becomes part of the legal framework of the country to which the personal data is transferred. This is without prejudice to other obligations applying to the processing in question under Regulation (EU) 2016/679.
These Clauses shall be governed by the law of the EU Member State in which the data exporter is established. Where such law does not allow for third-party beneficiary rights, they shall be governed by the law of another EU Member State that does allow for third-party beneficiary rights. The Parties agree that this shall be the law of Ireland.
Choice of forum and jurisdiction
- Any dispute arising from these Clauses shall be resolved by the courts of an EU Member State.
- The Parties agree that those shall be the courts of the EU Member State in which the data exporter is established.
- A data subject may also bring legal proceedings against the data exporter and/or data importer before the courts of the Member State in which he/she has his/her habitual residence.
- The Parties agree to submit themselves to the jurisdiction of such courts.
Data Processing Description
A. LIST OF PARTIES
The controller is the entity identified as “Customer” in the Data Processing Agreement.
The processor is Panther Labs Inc., a Delaware corporation (“Supplier”).
B. DESCRIPTION OF TRANSFER
Categories of data subjects whose personal data is transferred:
- employees or contractors of Customer granted access by Customer to Supplier’s services described in the Agreement
Categories of personal data transferred:
- Employee or contractor first and last name, work email address and work telephone number
- Such personal data as may be contained in Customer security logs
Sensitive data transferred (if applicable) and applied restrictions or safeguards that fully take into consideration the nature of the data and the risks involved, such as for instance strict purpose limitation, access restrictions (including access only for staff having followed specialised training), keeping a record of access to the data, restrictions for onward transfers or additional security measures:
The frequency of the transfer (e.g. whether the data is transferred on a one-off or continuous basis):
Nature of the processing:
- To perform the services described in the Agreement, and as further instructed in writing by Customer in the Agreement
Purpose(s) of the data transfer and further processing:
- Only in order to provide the services described in the Agreement for the benefit of Customer.
The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period:
- The period described in this DPA and the Agreement.
For transfers to (sub-)processors, also specify subject matter, nature and duration of the processing:
- The same as described above, as applicable to each subprocessor.
C. COMPETENT SUPERVISORY AUTHORITY
- The supervisory authority with responsibility for ensuring compliance by the data exporter with Regulation (EU) 2016/679.
Minimum Security Measures
Minimum security measures shall include an information security program that safeguards Customer Data and Customer confidential information. Such security measures must include the measures described at https://panther.com/security-annex/ and:
(a) strict logical or physical separation between Customer Data and Customer confidential information, Supplier’s own data and data of other customers of Supplier;
(b) maintaining industry-standard perimeter protection for Supplier’s network and devices connected thereto (“Supplier’s System”);
(c) applying, as soon as practicable, patches or other controls to Supplier’s System that effectively address actual or potential code-based security vulnerabilities;
(d) employing commercially reasonable efforts to ensure that Supplier’s System remains free of security vulnerabilities, viruses, malware, and other harmful code;
(e) employing commercially reasonable efforts to practice safe coding standard and practices which address common application security vulnerabilities;
(f) providing appropriate education and training to Supplier employees and workers regarding these security measures and ensuring that those individuals are bound by confidentiality obligations;
(g) accessing or transferring Customer Data or Customer confidential information to or from Customer systems only in a secure and confidential manner, including complying with specific security provisions and procedures set forth by Customer in advance in writing, and
(h) limiting Supplier employee/agent/subcontractor access to Supplier’s network, systems, devices and facilities to those with a need for such access, and whose access privileges shall be revoked promptly upon their termination.
Supplier shall provide to Customer an individual point of contact for security purposes, and shall update this information from time to time as necessary.
Click the link to review Panther Lab’s current Approved Subprocessors list:
1: Where the data exporter is a processor subject to Regulation (EU) 2016/679 acting on behalf of a Union institution or body as controller, reliance on these Clauses when engaging another processor (sub-processing) not subject to Regulation (EU) 2016/679 also ensures compliance with Article 29(4) of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC (OJ L 295 of 21.11.2018, p. 39), to the extent these Clauses and the data protection obligations as set out in the contract or other legal act between the controller and the processor pursuant to Article 29(3) of Regulation (EU) 2018/1725 are aligned. This will in particular be the case where the controller and processor rely on the standard contractual clauses included in Decision […].
2: The Agreement on the European Economic Area (EEA Agreement) provides for the extension of the European Union's internal market to the three EEA States Iceland, Liechtenstein and Norway. The Union data protection legislation, including Regulation (EU) 2016/679, is covered by the EEA Agreement and has been incorporated into Annex XI thereto. Therefore, any disclosure by the data importer to a third party located in the EEA does not qualify as an onward transfer for the purpose of these Clauses.
3: This requirement may be satisfied by the sub-processor acceding to these Clauses under the appropriate Module, in accordance with Clause 7.
4: As regards the impact of such laws and practices on compliance with these Clauses, different elements may be considered as part of an overall assessment. Such elements may include relevant and documented practical experience with prior instances of requests for disclosure from public authorities, or the absence of such requests, covering a sufficiently representative time-frame. This refers in particular to internal records or other documentation, drawn up on a continuous basis in accordance with due diligence and certified at senior management level, provided that this information can be lawfully shared with third parties. Where this practical experience is relied upon to conclude that the data importer will not be prevented from complying with these Clauses, it needs to be supported by other relevant, objective elements, and it is for the Parties to consider carefully whether these elements together carry sufficient weight, in terms of their reliability and representativeness, to support this conclusion. In particular, the Parties have to take into account whether their practical experience is corroborated and not contradicted by publicly available or otherwise accessible, reliable information on the existence or absence of requests within the same sector and/or the application of the law in practice, such as case law and reports by independent oversight bodies.